CMMS and Maintenance Management Success

What does Success look like in your organization ?

Maintenance is about preserving, protecting and looking after the equipment and assets that make business equitable. With this said the Maintenance organizations focus would be on how to prevent failures as opposed to seeing how fast you can perform the repair. Repairs quite often can lead to equipment and asset unplanned outages which can impact production. Operations is bestowed with the responsibility to ensure the process is in control and Maintenance is committed to provide expertise regarding reliability and efficient repairs. Finally the main objective is to reduce unplanned breakdowns and optimize use of labor resources.

In order to become a mature Maintenance organization we need to adopt a continuous improvement/ best practices philosophy and framework that is tracked and measured to provide quantitative measurements of success. The CMMS is a major tool in managing and acheiving maturity. However it is not a silver bullet.The CMMS system does not guarantee you will achieve return on investment or enhance efficiency. You have to follow-through by setting goals which help you identify recurring problems, improve asset reliability and enhance work force efficiency, hence manage your facility.

- It is important to first have a clear picture of what your maintenance needs are.
- Gather and develop the Planning and Scheduling Team
- Become a problem solving organization.
- Interview stakeholders, identify problems – ask for suggestions.
- Establish roles and responsibilities
- Focus on recurring breakdowns and improve work force efficiency.
- Focus on equipment reliability and maintenance productivity to improve plant operating efficiencies
- Develop a realistic PM system
- Develop a weekly resource levelled Maintenance Schedule
- Schedule for minimum 90% available resource time
- Set up to maintain 80-85% Schedule Compliance
- Create reports that help you understand areas of concern
- Develop Procedure Manual with Standard Operating Practices and guidelines
- Develop a Work Order Prioritization Matrix with buy-in from Operations
- Ensure all work performed must have a Work Order assigned
- Trend and manage Backlogs
- Record work delays
- Waiting on LockOut-Tagout or other Permitting
- Waiting for the equipment to be shut down.
- Waiting on Operator action
- Chasing parts", ie Looking in warehouse; processing req. for stock matls etc...
- Waiting on Information, drawings, FCR or other technical information
- Waiting on equipment
- Waiting on other crafts, ie isolate power
- Emergency, break-in Work
- Record Failure Codes for trending and analysis
- Review your Maintenance Backlog
- Manage "In Progress" Work Orders - only work that is currently scheduled should be In Progress
- Maintain Maintenance Management Processes, Plans and Goals